Inventory Settings – Receiving & Delivery

Accessing Receiving & Delivery Settings

1. From the left sidebar, navigate to Inventory → Settings.

2. Select General Settings.

3. Open the Receiving & Delivery tab.

The configurations defined in the Receiving & Delivery tab are applied to the following modules:

• Inventory Receiving Voucher

• Inventory Delivery Voucher

General Settings

1. Allow Deletion of Inventory Vouchers After Approval

• Enabled
  Approved Inventory Receiving Vouchers and Inventory Delivery Vouchers will display a Delete option.
  Upon deletion:

  • Deleting a Receiving Voucher will decrease inventory quantities.

  • Deleting a Delivery Voucher will increase inventory quantities.

  • The corresponding transaction records will be removed from the Inventory History menu.

• Disabled
  The Delete option is hidden, and approved Inventory Receiving and Delivery Vouchers cannot be deleted.

2. Display Product Images on Inventory Vouchers

When enabled, product images are displayed on:

• Inventory Receiving Vouchers

• Inventory Delivery Vouchers

3. Do Not Convert to Base Currency

When enabled:

• Inventory Receipts created from Purchase Orders

• Inventory Deliveries generated from Invoices or Purchase Orders

will retain the original transaction currency instead of being converted to the system’s base currency.

4. Export Method – FIFO (First In, First Out)

When FIFO is selected, items that are stocked first will be prioritized and delivered first.

Inventory Receiving Voucher Settings

5. Automatic Inventory Receipt Creation from Purchase Orders

• Enabled + Warehouse Selected
  When a Purchase Order is approved, the system automatically:

  • Creates an Inventory Receiving Voucher

  • Imports the inventory into the selected warehouse

• Enabled + No Warehouse Selected
  Inventory Receiving Vouchers are not generated automatically.

• Disabled + Warehouse Selected
  Inventory Receiving Vouchers are not generated automatically.

6. Mandatory Purchase Order Selection

When enabled:

• The Purchase Order field becomes mandatory in the Inventory Receiving Voucher form

• The field is marked with an asterisk (*)

Inventory Delivery Voucher Settings

7. Auto-Create Inventory Delivery Voucher from Invoice

When enabled:

• Creating an Invoice automatically generates a corresponding Inventory Delivery Voucher

• The delivery voucher is automatically approved

• If the item inventory quantity is zero, the delivery voucher is not created

8. Auto-Delete Inventory Delivery When Invoice Is Cancelled

When enabled:

• Canceling an Invoice automatically deletes the corresponding Inventory Delivery Voucher

Invoice cancellation path:
Sales → Invoices → View Invoice → More → Mark as Cancelled

9. Auto-Generate Inventory Delivery When Invoice Is Reactivated

When enabled:

• If a previously cancelled invoice is restored, the system automatically generates a new Inventory Delivery Voucher

10. Mandatory Purchase Order Selection for Inventory Delivery

When enabled:

• The Purchase Order field becomes mandatory in the Inventory Delivery Voucher form

• The field is marked with an asterisk (*)

11. Notify Customers on Delivery Status Changes

When enabled:

• Customers receive automatic notifications whenever the status of an Inventory Delivery Voucher changes

12. Hide Shipping Fee on Inventory Delivery Vouchers

When enabled:

• Shipping fees are hidden on Inventory Delivery Vouchers