Contract Management
This feature allows buyers to create contracts associated with approved Purchase Orders. The created contracts will be displayed in the Contracts menu of the corresponding vendor in the Vendor Portal.
Create Contract
Contracts can be created for suppliers and buyers to review and sign.
Step 1: Navigate to the Contracts menu.
Step 2: Click New, complete the required information, and click Save.
After saving, the contract will be available and visible in the Vendor Portal.
Signed Status
The Signed Status field provides two options:
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Not Signed: Displays the Sign button, allowing authorized employees to sign the contract. All users with access to the Contracts menu are permitted to sign.
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Signed: Hides the Sign button and updates the status indicator to Signed.
Sign Contract
To sign a contract, follow these steps:
Step 1: Navigate to the Contract Details page and click Sign.
Step 2: Draw the signature in the provided area and click Sign to confirm.
Discuss
The Discuss tab facilitates communication between buyers and vendors regarding the contract. Both parties can exchange messages and view each other’s comments.
When either the buyer or the vendor submits a comment, a notification is automatically sent to the other party.
Discussion entries can be edited or deleted as required.